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As an event organizer, one of the best ways you can show attendees you value their time is by speeding up the check-in process with QR codes.
So, in this article, we’ll explore common questions around QR codes, provide tips on setting up a QR check-in process that runs smoothly, and guide you through the steps of adding QR codes to your event badges.
What Is a QR Check-in Code?
A QR check-in code is a unique “quick-response” code assigned to attendees to use at check-in.
Offering QR check-in allows attendees to check in at an event by simply scanning their QR code. This eliminates the need for paper lists, lengthy spreadsheets, or long wait times at the registration desk.
An event badge with a QR check in code and a phone screen shwing that the attendee has been successfully checked-in.
How Do You Use a QR Code to Check In Guests at Your Event?
Event attendees might receive a QR code in a confirmation email, in their event app, or even on their event badge. When guests arrive at the venue, event staff can check them in by scanning their QR code. In some cases, guests may be able to check themselves into an event using a self-service check-in kiosk.
Every QR code is unique. Once scanned, it’ll let event organizers access information like:
Which event it’s for
The date and time of the event
The name of the associated attendee
Sessions the attendee is registered for
Whether the ticket has been paid for
And more!
This allows the entire check-in process to be dramatically sped up. Scanning QR codes takes less than a second, which saves organizers time as well as improves the attendees’ event experience immensely!
How to Scan a QR Code from Your Phone
When it comes to QR code check-ins, it doesn’t matter what type of device your attendees use to display their code. Whether it’s a smartphone, a tablet, a laptop, or their event name badge–as long as the device or badge is capable of displaying the QR code, your attendees will be able to use the QR check-in process.
Of course, any event staff who are checking in attendees will need to have a functional camera on their phone or tablet–or compatibility with your QR code scanning app of choice!
How to Create a Check-in QR Code for an Event
Creating a random QR code is easy—you can use any old QR code generator found online. But if you want to create an event check-in QR code, it’s best to use an event ticketing app or event management platform
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